I keep a different tab for every boy with all the tracking sheets (Age Group & Religious Award). I like to print this tracking sheet on cardstock, and I print one sheet for each boy to be kept in my leader binder next to their tracking sheet for their Religious Award. This new tracking sheet will help you be able to keep track of where each boy is at towards the Bear, Adventures, and Cyber Chip requirements. worked pretty well overall.Tracking, planning, and recognition are so important in Cub Scouts. It would show as a negative balance if they didn't have enough in to cover it.
So if a scout owed money for an upcoming camping trip, I would charge their account. thats' a whole sticky wicket that a lot of troops used to do, probably many still do, but should not be doing. It wasn't scout accounts in the sense that fundraising money from the troop goes to the scout personally like payment for doing the work. the site just breaks it out really nicely to show what their balance is. It's their money sitting in the troop's bank account. They put their own money in, and can choose to maintain a positive balance that can be used to pay things like camping charges or for dues. We used it with "scout accounts".the idea is that every troop member has an account. The guy that operates it was a troop treasurer and he has it set up well I think.
and personally I think a lot about it looks a bit dated and maybe "clunky", but it was still a good thing. We found the newsletter doesn't get read for the most part, folks don't really log in to sign up for events, stuff like that. An online spreadsheet (such as google sheets) would do this too, but it more complicated and apt toĪnd then the other oop emails, newsletters, calendar, etc. Any committee member can be given permissions to either view or to edit the money stuff, so they can log in any time they want to see what I'm doing. Parents and scouts can log in to see their individual situationĪnd I liked that it gives complete transparency.
It has great tools for sending out balance statements to scouts or parents, that sort of thing.tools for printing various reports for the monthly committee meeting, you can drill in to see reports from events (camping trips, fundraisers, etc. It's a layer of complexity that simply is not needed and will amount to busy work. It has lots of budgeting tools, but I recommend against a lot of that. Payments can be made through the site (seamlessly with paypal), it's a tool like quicken in a sense to balance your checkbooks and accounts. It's set up to log everything in for you. I would not have done the treasurer job without it, period.Įven if the troop did not want to use it for the other tools, I would have insisted they keep it or find another treasurer. How is this not a class I can take at PTC or something?)
Literally every Scouter I've talked to says their troop tracks finances differently. (Also, I am trying not to be frustrated with BSA or my local council, but I honestly can't believe that there's no standard software or widely-accepted processes for handling money within troops. I haven't yet met with our committee, and I plan on asking them, but I'd also love to know what your committee's treasurer provides to you at meetings, and in what kind of format. any chance anyone is willing to share their template with me? I don't want to take too much time re-inventing the wheel. Scouting boards have lots of mentions of "we use a spreadsheet". What I'm looking for is a spreadsheet that can track the big things - checking account, events, all of the outgoing and incoming money. We do have ISAs, but that's easy enough to track on Sheets. I am not going to use the mess of QuickBooks that was left for me, I am planning on simplifying and hopefully using Excel or Google Sheets for all of the finance tracking - both to keep things more transparent (something that's been missing) and to make it easier for someone to take it on when I am finished. The outgoing treasurer was an accountant, but a bit negligent tbh. Well, I'm our new troop treasurer, against my better judgement.